A1: Statement of Intent:

The Trustees are committed to establishing and implementing arrangements that will:

  • ensure staff and pupils are safeguarded when on premises, or engaged in off-site activities (e.g. school trips, sports events etc.).
  • ensure the premises for which they are responsible have safe access and egress for all staff, pupils and visitors.
  • provide adequate facilities and arrangements for welfare.
  • provide and maintain safe plant and safe systems of work without risks to health.
  • ensure safe use, handling, storage and transport of articles.
  • provide suitable information, training, instruction and supervision to keep all staff, pupils and visitors safe.

B1: Employer Responsibilities

Canterbury New School has a statutory duty in respect of health and safety in community and voluntary controlled education settings to ensure that premises and people are healthy and safe.

The responsibility is devolved to the Health and Safety lead within the Trustees, who has day to day responsibility for staff, pupils and others as ‘officer in charge’ of the premises.

The Trustee Lead will ensure the overall implementation of the policy.

B2: Responsibilities

  • To ensure this policy is reviewed annually, or before if there are any changes in circumstances;
  • To ensure that employee responsibilities regarding health and safety are included in his/her job description and that it is properly received and understood;
  • To include health and safety issues in the Settings improvement plan, if necessary;
  • To carry out regular health and safety inspections (at least three times a year) and take remedial action as appropriate;
  • To undertake risk assessments, record significant findings, and review annually, or before if there is a change in circumstance;
  • To receive and deal promptly with raised issues or complaints about unsafe premises, equipment or work practices;
  • To ensure that the requirements of any enforcement officer (e.g. HSE Inspector, Environmental Health Officer, Fire Liaison Officer, or Environmental Agency Inspector) are properly addressed;
  • To ensure that emergency evacuation procedures are in place and tested;
  • To ensure that adequate first aid provision is available and kept up to date;
  • To report health and safety issues to the governing body on a regular basis;
  • To monitor and review all health and safety policies and procedures.


NB: Tasks can be delegated to other staff members but the responsibility remains with the Trustee Lead.


B3 – Trustees’ Responsibilities

  • Responsibility for the health and safety of pupils lies with the governing body of the Initiative, either as the employer of Initiative staff or because it controls the premises (or both).
  • The governing body will promote a strategic overview for health and safety.
  • The governing body will take all reasonable measures to ensure that the premises and equipment on site are safe and do not put the health or safety of staff, pupils or visitors at risk while they are on the premises.
  • The governing body of a community, voluntary controlled, community special and maintained nursery school must comply with any directions given by the LA concerning the health and safety of persons in Initiative, or on initiative activities elsewhere.
  • The governing body will make adequate provision for maintenance of the premises and equipment within the school’s delegated budget.
  • The governing body will support and monitor health and safety within the setting.
  • The governing body can consider appointing a governor to coordinate health and safety from a strategic point of view.

Name of Appointed Health and Safety Lead: Beth Cuenco

B4 – Staff Responsibilities

  • Must take reasonable care of their own health and safety and that of others who may be affected by what they do or fail to do.
  • Will co-operate with their employer on health and safety matters.
  • Will not interfere with anything provided to safeguard their health and safety or that of others.
  • Have a duty to report all health and safety concerns to the head teacher or their line manager.

B5 – Area Education Officers (AEO)

  • The AEO will take responsibility for the strategic overview of health and safety matters in schools, and report concerns to the Corporate Director of Education and Young Person’s Services.
  • The AEO will raise specific health and safety issues with the health and safety unit.

         Name of AEO: David Nicholson Contact No 03000 417144

B6 – Consultation with Employees

It is a legal requirement to consult with employees on health and safety issues. This will be done through individual and group staff meetings where communication on health and safety matters and concerns will be discussed.

Health and Safety is a standing item on all staff meeting agendas.


B7 – Information, Instruction and Supervision

Under health and safety law it is a legal requirement to display or provide a leaflet version of the

Health and Safety Law poster.

  • A copy of the Health and Safety Law Poster can be found: In the office
  • Supervision of young workers/trainees will be arranged / undertaken / monitored by the Office Manager as the delegated key member of staff.
  • The Lead Trustee will supply adequate information, instruction and supervision for all staff, pupils and visitors to ensure their health and safety.

B8 – Competency for Health and Safety Tasks and Training

  • Induction training will be ensured for all members of staff
  • Training will be identified, arranged and monitored by the governing body.
  • Staff are also responsible for drawing to the attention of the Governing Body their own personal training needs.
  • Training records will be easily accessible for audit purposes and will be kept up to date. These records will be kept in the office.

B9: Monitoring

  • The Lead Trustee will check working conditions and ensure that safe working practices are being followed. Regular inspections will be undertaken of the building and grounds three times a year.
  • The office manager is responsible for investigating and recording accidents although the accountability lies with the Lead Trustee.
  • The Office Manage is responsible for investigating work-related causes of sickness and absences, although the accountability lies with the Lead Trustee.
  • The Lead Trustee is responsible and accountable for acting on investigation findings in order to prevent a reoccurrence.



C1: Activities

  • The Lead Trustee will ensure that risk assessments are undertaken.
  • The significant findings of all risk assessments will be reported to the rest of the governing body and to all relevant staff, contractors and visitors who may be affected.
  • Any actions that are required to remove or control risks will be approved by the Lead Trustee or their delegated responsible person.
  • The Lead Trustee or delegated responsible person will check that the implemented actions have removed/reduced the risks, and
  • All risk assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.

C2: Visitors

  • All visitors shall be directed by clear signage to the reception and must report to the office, where appropriate arrangements for the signing in and out and identity badges will be provided.
  • All visitors shall be made aware of the school’s fire arrangements in the event of a fire.
  • All visitors shall be made aware of the school’s emergency procedures.

C3: Fire and Emergency Procedures

  • The Lead Trustee is responsible for ensuring the fire risk assessment is undertaken, controls are implemented and that it is reviewed annually.
  • Emergency exits, assembly points and assembly point instructions are clearly identified by safety signs
  • Emergency evacuation will be practiced three times a year and a record will be kept:

A record will be kept by: Office manager


C4 Fire Fighting

Staff should only use fire extinguishers if trained in how to operate them safely. If trained, they should only use the extinguisher if confident to do so and not put themselves or others at undue risk. There should always be a clear escape available. Ensure the alarm is raised BEFORE attempting to tackle a fire.

All chemicals will be stored in accordance to the Control of Substances Hazardous to Health (COSHH) assessment. List of hazardous substances will be provided to fire officer in the event of a fire.

Name of Responsible Person for Fire Safety: Sarah Loudon – office manager


C5: Maintenance of Fire Precautions:

The Office Manager will support the Lead Trustee to ensure regular maintenance of:

  1. 1. Fire extinguishers
  2. 2. Fire alarms
  3. 3. Fire doors
  4. 4. Fire safety signs and identification of escape routes
  5. 5. Emergency lighting and other emergency equipment

C6: Bomb Alerts

Bomb alerts will be dealt with in accordance with the school’s emergency planning arrangements.

  • The Lead Trustee is responsible for ensuring the bomb alert procedures are in place
  • Guidance on bombs/suspicious devices or packages will be circulated to staff annually.


C7: First Aid Arrangements

  • The Lead Trustee will ensure that there are an appropriate number of designated and trained first aiders in the school.

A list of first aiders and contact details can be found: in the office

  • The Lead Trustee will ensure that there are an appropriate number of first aid boxes, with instructions.

The first aid boxes are located at: in the office

  • A first aid risk assessment will be carried out by the Lead Trustee to determine the above factors.
  • The Initiative will follow the procedure for completion of incident / accident records.HS157, HS160, F2508.
  • The Initiative will follow the KCC procedures for reporting of injuries as stated in the KCC accident book.
  • All reportable incidents under RIDDOR ’95 will be reported to the HSE by the school.

         HSE Contact Details:  0300 003 1647

Incident Contact Centre

  • Parents will be invited to complete the consent form for medical treatment in accordance with school policy and DFE guidance.


C8: Information Technology

  • The Lead Trustee will ensure that suitable arrangements are in place for the use of

Information Technology.

  • Information Technology will be installed safely, with due consideration given to ventilation for server rooms and computer suites and to hazards such as asbestos and working at height.
  • Assessments for users of Display Screen Equipment (DSE) will be carried out in accordance with the Health and Safety (DSE) Regulations 1992 (as amended in 2002).

C9: Legal Requirements for Premises

  • The Initiative will comply with the requirements of the Workplace (Health, Safety and Welfare) Regulations 1992 with regard to facilities for staff such as lighting, heating, ventilation, space, condition of floors and general welfare facilities.
  • The Initiative will comply with the arrangements of the Education (School Premises) Regulations 1999 with regard to school facilities such as washrooms for pupils and staff, medical accommodation and indoor temperatures as soon as it’s signed off as a school.

C10: Safe Handling and Use of Substances

  • The Lead Trustee is responsible for identifying all substances which need an assessment under the Control of Substances Hazardous to Health (COSHH) Regulations 2002.
  • The Lead Trustee or delegated responsible person will be responsible for undertaking

COSHH assessments.

  • The Lead Trustee will be responsible for ensuring that all relevant employees are informed about the COSHH assessments.
  • The Lead Trustee will be responsible for checking that all new substances can be used safely before they are purchased.
  • COSHH assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.


C11: Inspection of Premises, Plant and Equipment

  • The Lead Trustee will arrange for inspections of the premises, plant and equipment to take place three times a year and draw up an effective maintenance programme.
  • All identified maintenance will be implemented.
  • Routine checks may be undertaken by a combination of class teachers, governors, caretaking staff using the checklists.
  • Access to store rooms; boiler rooms; tank and plant rooms should also be checked, including checking for inappropriate storage of ladders and other equipment.
  • Where damaged asbestos is encountered or suspected, procedures, as laid down in the KCC Asbestos policy, will be followed.

C12: Asbestos Management

Property and Infrastructure Support will arrange for a management asbestos survey to be carried out every three years in line with KCC policy. The Lead Trustee will ensure that the KCC asbestos management policy is followed. An asbestos docubox will be kept on reception and staff will ask all contractors to check the survey and sign to say that they are aware of where the asbestos is within the building. The Lead Trustee or the delegated responsible person will monitor areas where asbestos material is present, record significant findings and arrange for remedial works to be carried out if necessary. All works undertaken will be updated in the asbestos survey on completion.

C13: Legionella Management

Property and Infrastructure Support will arrange for a water hygiene risk assessment to be carried out every two years in line with statutory requirements. Assessments identify if there are areas where conditions are such that legionella bacteria could grow; list any required works;

and include details of future monitoring requirements that the school is responsible for. Therefore all identified remedial works will be incorporated into the school’s maintenance programme.

Monitoring of the water system is also a statutory requirement and the Initiative will ensure this is undertaken. This will include taking temperature readings, recording these in the log book and de-scaling spray outlets.


C14: Liquid Petroleum Gas Management

The Lead Trustee will ensure that there is an adequate risk assessment and emergency plan in place to cover all eventualities in an emergency and share this information with all relevant staff.

Risk assessments will also be sought from Calor with regards to delivery of the gas.

C15: Oil Fired Boilers

Heating Oil Storage and Management

The Lead Trustee will ensure that there is an adequate risk assessment and spillage action plan in place to cover all eventualities in the event that the tank or bund fails or there is a release of heating oil during the delivery process, which causes heating oil to pollute the surrounding area or surface water drains and to share this information with all relevant staff.

C16: Radon Management

The Lead Trustee has a duty to safeguard the health of themselves, staff and pupils so far as reasonably practicable. Monitoring of radon will be carried out in accordance with Kent County Council and Health Protection Agency guidance.

C17: List of Risk Assessments, Policies and Procedures to complement this Policy

  • Asbestos management
  • Bomb alerts
  • Control of chemicals hazardous to health (COSHH)
  • Display Screen Equipment (DSE)
  • Drugs and alcohol
  • Electricity at work including portable appliance testing
  • Emergency planning
  • Fire – including responsibilities of the fire wardens
  • First aid requirements
  • Infection control
  • Legionella
  • Lone working
  • Managing contractors
  • Manual handling
  • Off-site visits
  • Pedestrian and people movement
  • Playground supervision
  • School events
  • School facilities (swimming pools)
  • Slips, trips and falls
  • Stress management
  • Violence and aggression
  • Working at height



Emergency Planning Guidelines for Kent Schools (Assistance with this document can be found on Kelsi)

 Guidance on First Aid for Schools – A Good Practice Guide Managing Medicines in Schools and Early Years Settings

Incident/Accident Reporting

COSHH Risk Assessments on Kelsi

 Inspection Proforma on Kelsi

Fire Policy and other linked Documents

Heating Oil Storage and Management Checklist

Asbestos Policy and Docubox Contents

List of Hazardous Substances on the Premises

Health and Safety of Pupils on Educational Visits




KCC Health and Safety Unit

Health and Safety Advice Line: Tel: 03000 418456 Fax: 03000 420330

Location: Room 3.32 Sessions House, Maidstone, ME14 1XQ


Outdoor Education Unit

Tel: 03000 413971        Email:

Location: The Swattenden Outdoor Centre, Swattenden Lane, Cranbrook, TN17 3PS


Health and Safety Executive

Enforcement of Health and Safety Legislation.

Tel: 0845 345 0055 online reporting Location: Local office: International House, Dover Place, Ashford, TN24 1HU


County Fire & Rescue Service

Barry Healey, Station Manager – School Premises.

Tel: 01622 692121 Ext.7621

Location: Tunbridge Wells Fire Station, Grove Hill Road, Tunbridge Wells. TN1 1SD


RIDDOR Incident Contact Centre

The reporting service for work-related health and safety, RIDDOR incidents to the HSE. Website:   E-mail: .


Employment Medical Advisory Service (EMAS)

The Executive’s Employment Medical Advisory Service (EMAS).

Tel: 02089 958503

Location: PO Box 3087, London W4 4ZP


Safe Practice in Physical Education and School Sport

Association for Physical Education.

Tel: 0118 378 6240, email:    Website:

Location: Room 117,Bredon, University of Worcester, Henwick Grove, Worcester. WR2 6AJ


Sustainability & Climate Change Team

Deborah Kapaj – Sustainable Estates Programme Manager

Tel: 18002 03000 420019

Location: 2nd Floor, Invicta House, County Hall, Maidstone. ME14 1XX